We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks.

Harassment includes verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion; sexual images in public spaces; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing, or otherwise create a sexualized environment.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund. If you are being harassed, notice that someone else is being harassed, or have any other concerns that you are unable to satisfactorily resolve amongst the person(s) involved, please contact a member of conference staff immediately. Escalation to, and incident reporting by a small subset of conference team leaders will ensure that repeat offenders do not go unnoticed.

We expect participants to follow these rules at all conference venues and conference-related social events.

Reporting of concerns and incidents will be made to the small "Inclusion and Safety Team" to ensure they are dealt with consistently and repeated actions do not go unnoticed.

Clarifications for 2025

Contact Information: You can email the State of the Map Europe organising team with any concerns at info@stateofthemap.eu. The "Inclusion and Safety Team" are Gregory Marler, Jo Walsh, and Gala Camacho Ferrari. They will be identified at the conference and can be approached directly. All SotM Eu team members will be able to assist you in finding them, or having them come to you if required.

Toilets: The legal interpretation & guidance in the UK, and particularly Scotland, have been changing due to court rulings with respect to the Equality Act and it's relevance for people that are trans. The conference is taking place in buildings of Abertay University and there are public toilets provided to all users of the buildings. The university does not monitor the use of it's toilet spaces.
State of the Map Europe welcomes people to choose the toilet facilities most appropriate for them. We have a thread on Mastodon showing the toilet facilities available which includes photos. If anyone is limiting use of toilet facilities for an individual (verbally or physically) we would interpret this as harassment, and as per our Code of Conduct would not tolerate this. Please report any incidents to the Inclusion and Safety Team. An incident is not required for you to contact the team, they can also help by assisting to find safe-feeling spaces or to contact local authorities.

Accessibility: The conference will take place on the ground floor of Abertay University. The Old College Building has 6 steps with no handrail at it's main entrance. We will be primarily directing people via a service road (between Kydd Building and Old College Building) to use a step-free side door into the Old College. There are a lot of double doors to pass through corridors of the Old College Building, these all have large buttons to mechanically open them. The toilets in the Old College Building are not to accessible standards.
The Kydd Building will be used for Friday morning registration and coffee. The entrance has small rotary doors, but on either side are standard doors with buttons to assist opening. We will be on the ground floor. We have posted photos of the entrances on a Mastodon thread.
If the Old College main entrance is not suitable to you, we have been asked that you get in touch with us so we can ensure the side entrance remains open for the duration of the conference.
Our main "Area" room is officially known as 1516 or 2516 and has tiered seating with space at the front for accessible seating. There is also space at the back/top which can be accessed from the 2nd floor either by using the lift(elevator) in the Kydd Building or the lift in the Old College Building near room 1007 (relation).
Please contact us if other information would be helpful for you, or if we can assist by guiding you around accessible routes.